During a business trip an employee is not simply required to maintain a good self-image, but also to behave professionally since he is the standard bearer of his own company. There are therefore various rules of professional behavior that business travelers must pay attention to in order to have a successful trip, both out of respect for the customer but not secondarily for the good of their company. So what is the etiquette of business travel not exclusively towards the customer, but also and above all in relation to responsibility towards the company you work for .
Respect the local culture
It often happens that a trip has a foreign location as its destination. Obviously in these cases the need to adapt to local traditions and customs . The ideal would be to dedicate time to inform yourself before even leaving, perhaps by consulting tourist guides, documentaries or, even better, contacting colleagues or acquaintances who have experienced those places firsthand. Learning some expressions in the local language is greatly appreciated as it demonstrates respect and curiosity towards the local culture. Another fundamental aspect is food. Knowing the country's culinary habits and being proactive about trying typical dishes is an excellent prerequisite for starting the business lunch off on the right foot and therefore demonstrating that your company chooses resources who are motivated, stimulating and open to dialogue.
Planning and punctuality
The trip must be planned based on work commitments . For example, travel logistics should consider adequate margin of maneuver to be able to deal with any delays and inconveniences, without risking compromising commitments with customers or partners. travel apps available on flights, trains or other means of transport and, if necessary, to be able to immediately find an alternative solution.
Make sustainable choices
Still in the area of planning, the responsible choice of means and structures in which to stay has become an important asset for various companies . In fact, sustainability has become a value that increasingly orients company travel policies towards stringent regulations. But even in cases where the reduction of the ecological footprint has not been elevated to a principle of the company travel policy, the good practice of employees dealing with travel would be an added value. For their part, companies can monitor and evaluate the environmental impact of their business travel by documenting the progress made in reducing overall emissions. For example, Almapp is a digital platform that allows companies to offer their employees more sustainable structures and travel, as well as receiving periodic reports on overall emissions. This not only improves corporate reputation, but also encourages long-term sustainable practices of individuals.
Timely reporting
The reporting of business trips is a fundamental aspect for companies and therefore an area in which the good etiquette of the traveling employee is demonstrated. In fact, if traveling staff provide a clear and detailed view of the expenses incurred, they contribute to efficient and transparent financial management. In addition to compliance with company policies, timely reporting offers valuable data for ROI analysis and strategic budget planning . In fact, by analyzing travel expenses and studying the habits or preferences of its traveling employees, a company can negotiate better rates with hotels or airlines. The company that achieves the best results is the one that relies on digital tools to gain control of spending and savings objectives. Also in this case the technologies proposed by Alma Travel for Business Travel are designed and created based on the needs of individual client companies. Through Almapp it is possible to obtain detailed reports on the invested budget and CO2 emissions based on the choice of means of transport.