Managing travel payments with company cards is not only the future of travel management, but also the most advantageous solution. Here because!
The management of digital payments during company travel represents a convenience and an advantage on every front: for the employee on the trip, for the company, for the travel agency and for the environment. On the other hand, the evolution of technologies and habits, both collective and individual, is moving towards a cashless future and today is a decisive moment in this direction. In fact, just a few days ago it became mandatory for all businesses to accept payments of any amount, even by credit card. In this article we want to take stock of why managing business travel payments with virtual circuits helps manage expenses, reporting and any complaints.
Companies find themselves managing the most disparate expenses, ranging from travel to on-site travel, from meals to accommodation. If we multiply these expense ratios by all traveling employees, we understand how important it is to track and keep all budget movements together. Company cards, whether credit or debit, are useful for keeping the company budget under control. Not only that, digital payment methods allow all expenses made with the company account to be traced back to a single database. Thanks to application tools that collect all the information, it is possible to easily divide costs and travel expenses. In this way the administrative offices are able to analyze travel expenses and relevant information for the management of business travel.
The advantages of a corporate card linked to an account on a travel management platform are various. Here is a list of such benefits:
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- Control of travel expenses. A company card for travel expenses allows you to have greater control over your economic movements, but also greater transparency and the possibility of analyzing travel expenses. Thanks to centralized payment systems it is possible to verify transactions to avoid unauthorized expenses or those not in line with the company Travel Policy.
- Work optimization and traveler protection. Being able to monitor the expense report in real time through management software allows you to significantly reduce the advances requested from employees, thanks to the centralized payment of expenses.
- Reduction of indirect costs. Simplifying the process of controlling travel expenses ensures you save time and money. A complete and at the same time detailed picture of travel expenses allows you to have negotiating power with suppliers.
- Simplification of processes. In a certain sense this advantage is transversal to those listed above, but let's focus on one aspect: having a digital archive available, updated in real time with payments starting from the same account and customizable, ensures the administration a decisive reduction in time to check your expense report.
Travel booking software therefore represents a solution capable of facilitating the payment of business trips and increasing the productivity of the entire end-to-end process. To choose the best booking software integrated with digital payment management, you must first ensure that the app allows the automation of data management, from reservations to expense reimbursement requests.
AlmApp to optimize corporate decision-making processes and promote sustainable choices
Alma Travel, an Italian company specialized in business travel management, has created AlmAPP, a mobile application intended for the digitalisation of the entire business travel from booking the trip to reporting expenses following the business trip.
The strength of this tool is certainly in the ability to customize the user experience, which manages to centrally manage all employee travel requests. The added value of AlmAPP consists in the fact that it integrates 100% with the company's management software, allowing you to quickly and promptly control travel costs. Alma Travel management tools are able to process all the data and details related to employee travel in order to take into account the entire picture and history of the information. This awareness is strategically important for companies, struggling with the optimization of the company's management processes and the timely control of travel expenses.
Another service we are particularly satisfied with is the detailed report on CO2 emissions that we provide at the time of request, based on the chosen means of transport. An added value that we offer and which we believe can play a very important role in corporate decision-making choices and therefore for the community.
Last but not least our ESG certificate with A+ rating which contributes to having a sustainable supplier chain in the companies' environmental sustainability balance sheet.