The company involvement of staff is an important resource not only for productivity in the workplace, but also for the commitment to respect company policies and philosophy when traveling. Having well-motivated traveling employees can also guarantee savings in the budget and in the management of travel expenses, as long as they are facilitated in the reporting process with clear procedures and adequate tools.
Employee engagement on business trips
In any family budget, saving and monitoring daily expenses to avoid unnecessary waste is a necessary and natural practice. The same goes for the expenses generated by business trips: a company must deal with the available budget and the expenses of each individual employee which can have positive or negative repercussions on the company's funds.
Much depends on how aware and autonomous the staff is regarding the right choices to make, but for this to happen they need the right motivation. And in this regard, being aware of the impact that one's decisions have on the company and feeling connected to the company lead to a more respectful approach to the resources available.
There are various areas in which a company can intervene to forge a direct and motivating relationship with each individual employee: from investments in company training, to welfare plans that look at people's well-being in an increasingly broader perspective that also includes smart working. Business trips are an interesting sphere in which to act to improve the level of employee engagement .
To adapt the travel policy with the aim of making staff feel at ease, it is first of all essential to know the habits of traveling collaborators. Obviously the needs and structure of the company remains a discriminating factor, but this does not exclude the possibility of meeting, where possible, the flexibility needs of traveler staff. For example, if the company wanted to attract particularly young resources, it could consider including working conditions in line with the recent bleisure .
It is a trend that combines business with the pleasure of a holiday and is particularly popular especially among young people who are not satisfied with aseptic trips, but who want to get to know the cities they are in and explore the local culture.
Tools to involve employees in expense management
Therefore adapting the travel policy to the habits of business travelers is the first necessary step for the corporate engagement of traveling staff. But once the new terms have been designed and introduced, how can they be conveyed to employees? On the other hand, the main purpose of a company strategy aimed at engagement is to make the benefits well known to collaborators, ensuring on the one hand that they are informed of them and on the other that the rules drawn up are aligned with their expectations and needs.
It is essential to dedicate time and resources to the implementation of efficient and intuitive digital services that facilitate the preparation of expense reports, informing staff about innovations and new regulations . At the same time it is important to ensure accessibility to information and the ability to read related documents at any time.
To ensure that all employees are aware of the travel policy and the importance of responsible choices, adopting user-friendly platforms is the best choice for involving employees in organizing their trip, having the possibility to choose alternatives better for themselves: from booking flights and accommodation to recording expenses incurred. Through the implementation of tools that allow tailor-made solutions, a significant increase in motivation and work effectiveness is achieved.
App for managing travel expenses
AlmApp is the booking tool created by Alma Travel, which has always specialized in the business travel . This self booking tool is highly adaptable to the company's needs, both locally and centrally. The AlmApp platform allows direct access to the largest selection of rates for corporate travel, making online bookings direct and intuitive and reporting easier and more immediate.
The app guarantees automatic monitoring of the best rates and service standards in line with company policy and expense management for timely and effective monitoring. Thanks to the platform's features, the company has a clear view of expenses and savings plans. Furthermore, AlmApp contributes to protecting the environment by avoiding printing travel documents and suggesting the least polluting flights and transport to choose.